The 2020 Form W-4, Employee’s Withholding Certificate, is very different from previous versions. This is due to the federal tax law changes that took place in 2018. The Internal Revenue Service (IRS) is not requiring all employees to complete the revised form and has designed the withholding tables so that they will work with both the new and prior year forms. However, certain employees will be required to use the new form: those hired in 2020 and anyone who makes withholding changes during 2020. You may request and submit a new Form W-4 for any upcoming payroll.
Even though the IRS does not require all employees to complete the revised form and even if your tax situation has not changed, we recommend you perform a “paycheck checkup” to see if you need to make adjustments to your current withholding. To conduct the checkup, you can use the IRS’s Tax Withholding Estimator (www.irs.gov/W4App). To effectively use the estimator, it is helpful to have a copy of your most recent paystub and tax return. It is likely that the estimator will be updated soon to account for the 2020 tax tables. If you do use it before then, it is recommended that you revisit the following month and repeat estimation with your updated numbers from your more current paystub. Please note: if you do not submit a new form, withholding will continue based on your previously submitted form. You should also do similar checkups throughout the year to be sure you are on track.
Before completing the 2020 Form W-4, please read the instructions that are included with the form. You must complete Steps 1 and 5. Complete Steps 2 through 4 only if they apply to you. Doing so will make your withholding more accurately match your tax liability. Step 1 is for your personal information; Step 2 is for households with multiple jobs; Step 3 is used to claim tax credits for dependents; Step 4 is for other adjustments (additional income such as interest and dividends, itemized deductions that exceed the standard deduction, and extra tax you want withheld); and Step 5 is where you sign the form.
You can also compare for yourself the total per pay federal withholding (husband & wife if applicable) that is on current paystubs with a similar period’s paystub from December 2019 if all income and related items are similar to the prior year. The federal tax withheld may go by several terms; sometimes “FIT” or “FWT” or “Fed W/H”, etc.
The IRS takes your privacy seriously and suggests that, if you are worried about reporting multiple jobs in Step 2 or other income in Step 4(a), you use Step 2(a) or (b) or enter an additional withholding amount in Step 4(c), respectively. To determine the additional withholding amount, you can use the withholding estimator.
The IRS has also published Frequently Asked Questions that you may find helpful as you complete the form (https://www.irs.gov/newsroom/faqs-on-the-draft-2020-form-w-4).
CASI Payroll Plus is unable to provide you with individual tax advice, but should you have questions, you should seek the counsel of an informed tax preparer or advisor. Please call CASI at 215-716-2165 if you have questions about the process of furnishing a new Form W-4.